When it comes to doing business we all want to achieve the biggest possible output with the smallest possible input, which is only natural!
However, this seemingly simple equation is often very hard to reach, if not impossible. This is due to the fact that there are certain key factors which are simply not under our control. But on the other hand, there are certain factors which can make up for this loss if we recognize them in time to turn them into our favor. One of these factors is the office equipment cost we will need to cover for our business to continue to our satisfaction.
Does your office use multifunction printers
? An MFP or a multifunction printer is a machine which combines functions of several other office machines, in other words, MFPs can copy, print, scan or fax your documents with all of these features combined into one machine.
Now, let's talk about some advantages that MFPs have which set them apart from the usual bunch of different machines. Seems obvious, right? However, there's even more to it than that.
When it comes to convenience, you cannot beat an MFP because not only is it highly practical to have everything in one place, but it also saves space, time and costs, in other words, most importantly – money.
First of all, multifunction printers save office space as they require much less floor space and since we have only one machine working, there will be less cords lying around on the floor which not only looks better but is also very important in the usual office space which can often be very small. This also goes for the amount of papers flying around the office or stacking up on the corners of every desk, as you will not need several stacks of paper ready for each machine.
Second of all, we should not forget that MFPs are usually much faster than regular printers as many of them are capable of copying, printing, scanning and sending faxes all at the same time. This makes this machine not only faster but also much more flexible and thus more convenient for work.
But what is the most important advantage of an MFP? Easy, cost savings!
The purchase of an MFP will lower the cost of starting up your own office or firm, especially if you know that you will require its functions every day in your office. Not only does this save money but it also seems like a wise decision in the long term.
Now, let's consider other possible costs as well.
Starting from the usual costs that such a machine requires, toners, paper, electricity, occasional repairs and such, all of it adds up to the overall maintenance cost of the machine. The advantage of an MFP is that all of these costs which would usually be divided among several machines are now required for only one machine. You will not need to acquire different ink tanks or stacks of paper, update several machines' operational software, use much time on the maintenance or even wipe the dust off of several machines instead of one, as you'll be able to routinely check your MFP with only one maintenance, one set of gestetner toners
or one stack of papers to keep the machine running.
And last but not least among the cost savings is the power saving as obviously multifunction printers do not require as much electricity as several machines, which instantly lowers your costs in yet another aspect.
So if we take all of these factors into consideration, and this is only the savings made on one particular aspect of every day life in the office, it is clear that we can always manage our costs better and thus improve our overall business by thinking practically and creatively, and of course, by using the advantages of modern technology.
What difference can only one machine do!
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